Apps Every Business Owner Needs


Apps are a great way for every business owner to stay organized and on top of their day-to-day responsibilities. Here are 11 essential apps that every business person should have on their mobile devices.


Evernote allows you to write and store notes within the app, and you can access them anywhere. You can record audio notes, pictures and web screenshots (with their “clipper” tool) as well. On top of that, whatever you save in Evernote can be shared and sent to the rest of your team.


Well-known on desktop platforms, Dropbox is a great app for remotely storing your documents, photos, videos and other files. You can also edit documents within the app and easily share your files with team members or clients from multiple devices.


Especially useful if you are dealing with a lot of freelancers, it’s a good idea for every entrepreneur to have PayPal installed on his or her mobile device to easily pay and receive money for business transactions. It’s also a good way to track transactions for anyone with a website or e-commerce storefront utilizing the payment service.


Mint makes it easy to stay updated with your finances and manage your savings while on the go. You can easily create budgets, set goals and record business expenses. It also offers email and mobile alerts, as well as bill payment reminders to help you stay on top of both your personal and business finances.

Dashboard for Google Analytics

Dashboard for Google Analytics allows you to quickly access and track your key performance indicators (KPIs) through the Google Analytics service. It will give you a nearly real-time view of your site’s visitors and their activities (including goal conversions) while you’re on the go.

Genius Scan

Genius Scan turns your phone into a portable scanner. After scanning documents or images, you can send them via email or PDF. You can also crop and adjust the perspective of images, and it’s compatible with Box and Dropbox, allowing you to scan, adjust, archive and share files from a single app.


If you know you waste too much time on digital distractions like Facebook, Twitter, or online shopping, RescueTime can hold you accountable. It breaks down where you spend your time by application and website and lets you set productivity goals. A premium version even lets you block certain sites, track offline activity, or set notifications (like if you’ve spent too much time on one activity, for instance).


If your business depends on point-of-sale purchases but you have a limited budget for payment systems, Square could be a life-saver. Plug in a small card-reader to your smartphone or tablet, and you can swipe credit cards and process payments just like any established retailer.

QuickBooks Online

If your small business is like a lot of others, you already use QuickBooks, or your accountant does. QuickBooks Online has a lot going for it, including a familiar, easy-to-navigate interface and integration with many other services. You can send invoices on the go, view balances, approve estimates, and link to many other services including PayPal.


Trello is an easy-to-use project management app that tracks your team’s workflow. Each card you create on a Trello board represents an assignment or task. You can add members, comments, attachments, checklists, due dates, and labels and stickers to make the cards as descriptive as possible. Whenever you change a card, Trello notifies each member via email and on mobile devices.


Expensify makes keeping track of business trip expenses less painful. You can link your credit or debit card to your Expensify account so the app will place charges directly on an expense report. Or, if you prefer, you can take pictures of your receipts with your phone, and Expensify will automatically extract the relevant information. You can then make an expense report yourself, which takes only a few minutes.


What apps help you stay organized? Share them in the comments below!


Compiled by: Rebecca Clausen

Sources: Intuit, The Simple Dollar, NerdWallet

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